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Short videos for each step of setting up Wedding Player.

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Song ideas, timings and step-by-step setup.

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How Wedding Player Works

What is Wedding Player?
  1. 1. Wedding Player is a wedding day music app designed for the day itself, not for streaming or discovery, but for reliable, offline playback when it matters most.
  2. 2. You build a playlist for each part of your wedding day (called a Moment), queue them in order, then hand the phone to your venue coordinator or a trusted friend.
  3. 3. On the day, one tap starts the music. No Wi-Fi required, no notifications, no surprises.
  4. 4. Wedding Player works with music from your own files, Apple Music, or our built-in collection of original wedding tracks.

What is a Moment?
  1. 1. A Moment is a named section of your wedding day, for example Walking Down The Aisle, Signing the Register, or Recessional.
  2. 2. Each Moment has its own playlist of music tracks that play in order. The right music plays at exactly the right time, without any manual switching. And when the Moment ends, the music can be faded out with a simple tap, just when it's needed. The next moment is lined up automatically, ready to play with a single tap.
  3. 3. Wedding Player comes with six default Moments: five in Daytime (Guests Arriving, Walking Down The Aisle, Signing The Register, The Couple Exit and Wedding Breakfast) and Drinks Reception in Evening. The main screen counts the section you are viewing. You can rename, reorder, add, or remove them to match your ceremony.
  4. 4. Moments are grouped into Daytime and Evening sections, so the app stays organised for longer celebrations.

Next Steps
  1. 1. Follow the detailed instructions below to start personalising your moments and tracks to fit your day.

Getting Started

What happens the first time I open Wedding Player?
  1. 1. When you first open Wedding Player, choose whether you're planning a wedding or a wedding professional, add your names and an approximate wedding date (the month and year is enough, or tap Skip for now), then try the demo or skip it.
  2. 2. You can skip the demo and replay it later from Settings. Its sample tracks stay in your moments until you tap Remove demo tracks on the banner.

How do I set up my wedding day moments?
  1. 1. Tap the "Edit Moments" button, next to Go Live at the bottom of the main screen to open the Edit Moments screen.
  2. 2. You'll see the current list of moments organised into Daytime and Evening Sections. From this screen, you can delete a moment by tapping the trash icon at the end of the row, or drag to re-order.
  3. 3. To add a new moment, tap the "Add Moment" button.
  4. 4. Tap any moment to open it to rename it, or to move it to Daytime or Evening Segment and tap "Save Changes"

How do I add music to a moment?

iOS
  1. 1. Tap any moment, then tap "Add Tracks" (on an empty moment) or "Edit Tracks" (once it has any).
  2. 2. Then choose Add Local Files to import existing files from the Files app (MP3, M4A, WAV, AIFF).
  3. 3. Or choose Add Originals. Tap Browse Originals, preview and download the tracks you like (Wi-Fi recommended), tap Done, then select them and tap Add.
  4. 4. Or choose Add Apple Music (iPhone and iPad, Apple Music subscription required). Search for a song, pick from My Playlists, or Browse Apple Music's wedding playlists. Tap + to add a song, or open a playlist and tap Add to add its songs.
  5. 5. Tracks play in order. To change the order, tap Edit Tracks and drag the three-line handle on the right of a row. To remove a track, tap its trash icon and confirm Remove.

How do I add music to a moment?

Android
  1. 1. Tap any moment, then tap Add Tracks (on an empty moment) or Edit Tracks (once it has any).
  2. 2. Tap Add Local Files to import MP3, M4A, WAV, FLAC and OGG (Vorbis) files from your device storage.
  3. 3. Or tap Add Originals to browse Wedding Player's built-in original tracks.
  4. 4. Tracks play in order. In Edit Tracks, drag a row by its handle to reorder; tap the trash icon (or swipe left) to remove it.

How do I get music files onto my iPhone or iPad?

iOS
  1. 1. Wedding Player plays MP3, M4A, WAV, and AIFF files stored on your device. Three easy ways to get them there:
  2. 2. iCloud Drive: Drop your music files into iCloud Drive on your Mac. They'll appear in the Files app on your iPhone or iPad and in Wedding Player's file picker.
  3. 3. AirDrop: Right-click a file on your Mac and AirDrop it to your phone. iOS will offer to save it to Files.
  4. 4. Mac Finder: Connect your iPhone or iPad to your Mac with a cable, open Finder, select your device in the sidebar, then drag music files into the Files section.
  5. 5. Tip: keep everything in a dedicated 'Wedding Music' folder in Files so it's easy to find on the day.

How do I get music files onto my Android device?

Android
  1. 1. Wedding Player plays MP3, M4A, WAV, FLAC and OGG (Vorbis) files stored on your phone. Three easy ways to get them there:
  2. 2. Google Drive: On your computer, go to drive.google.com and upload your files. In Wedding Player's file picker, tap the menu icon (≡) and choose Google Drive, and your files will appear there.
  3. 3. USB cable: Connect your phone to your computer with a USB cable. Swipe down on your phone and tap the USB notification, then choose File Transfer. Your phone appears as a drive on the computer; drag music into Music or Downloads.
  4. 4. Files by Google: Install Files by Google from the Play Store (free). Use it to move files from Downloads into a Music folder, or to open files directly from cloud services.
  5. 5. Tip: keep everything in a dedicated 'Wedding Music' folder so it's easy to find on the day.

How do I switch to Live Mode on the day?
  1. 1. Tap Go Live when you're ready to hand over control.
  2. 2. Wedding Player runs a pre-flight check first, flagging any missing tracks or offline issues before switching to the large-control interface.
  3. 3. Fix any warnings before the wedding. Don't dismiss them and hope for the best.
  4. 4. We recommend running through this during rehearsal so there are no surprises on the day.

How do I make Apple Music tracks available offline?

iOS
  1. 1. Open Offline Readiness in Settings, or tap Go Live to run the Ready to Go Live check.
  2. 2. Any tracks not yet downloaded will show a warning.
  3. 3. Open the Apple Music app and access the Wedding Player Downloads playlist. This playlist is created automatically for you and contains all of the tracks you have added to Wedding Player. Tap the download arrow in the header of the playlist.
  4. 4. Return to Wedding Player. Each track should show a gold tick.
  5. 5. Test playback in Airplane Mode the day before, not on the morning of the wedding.

Why isn't Spotify supported?
  1. 1. No wedding app can play Spotify, ours included. Spotify's rules stop every app from fading or blending its songs, from playing them offline, and from using them commercially. Even the big DJ platforms only get a stream-only version that stops working if the venue Wi-Fi drops.
  2. 2. Apple Music is different: Apple's MusicKit framework gives apps like Wedding Player full-track playback for subscribers, including offline downloads, real crossfades, and precise cues. That's what Wedding Player uses on iPhone and iPad.
  3. 3. If your music lives in Spotify, find each track on Apple Music (a one-month free trial covers the wedding) and add it through Add Apple Music inside Wedding Player.
  4. 4. Or buy the tracks you need outright (iTunes Store, Amazon Music, Qobuz, Bandcamp) and import them with Add Local Files. On Android this is the main route, alongside Wedding Player Originals.
  5. 5. The full story is at weddingplayer.app/music/spotify

How do I trim a track or add fade-in and fade-out?

iOS
  1. 1. On the moment, tap Edit Tracks, then tap the scissors icon on any track row.
  2. 2. Drag the IN-POINT slider to set where the track should start playing, and the OUT-POINT slider to set where it should stop. The Duration field shows the length of the trimmed window.
  3. 3. Fade in at in-point ramps from silence to full volume over the duration set in Settings → Playback (default 5 seconds). Fade out at out-point does the reverse before the out-point.
  4. 4. Use From in-point and To out-point to spot-check the first or last 10 seconds, or Full trimmed clip to hear the whole edit with both fades applied. The countdown inside each button shows time remaining.
  5. 5. Tap Reset Trim at the bottom to clear everything and start over. Tap Save when you're happy. The original file or Apple Music track is unaffected: Wedding Player only stores your trim points.

Where to Find Music

Where do I find more music?
  1. 1. Tap Add or Edit Tracks on a moment and tap Get more music at the bottom of the screen.
  2. 2. The tip card lists three on-device routes: buying individual tracks outright (iTunes Store, Bandcamp, Qobuz, 7digital, Amazon Music), free music libraries (Pixabay, Free Music Archive, ccMixter, Incompetech), and adding files you already own from iCloud Drive, Files, AirDrop, or an email attachment.

Do I need a music licence?
  1. 1. Wedding Player is a player. It helps you organise, time, and reliably play the music you choose. It does not provide music rights or licences, and the app itself does not need a PRS licence.
  2. 2. Performance licences (PRS and PPL): playing recorded music in public can need a licence, known in the UK as TheMusicLicence. This is normally the venue's responsibility, and most licensed venues already hold it. Genuinely private, invitation-only ceremonies are generally not charged. If you are unsure, ask your venue.
  3. 3. Streaming services: if you play from a service like Apple Music, that subscription has its own terms, and those terms are for personal, non-commercial use. That is an agreement between you and the service, separate from any venue licence.
  4. 4. For total peace of mind, especially if you are a celebrant, planner, or venue, build your ceremony from music you own or have purchased, or from our royalty-cleared Wedding Player Originals. For those tracks there is nothing extra to clear on the recording side.

On The Day

What does the Ready to Go Live check do?
  1. 1. When you tap Go Live, Wedding Player runs its Ready to Go Live checks before switching to the large-button operator interface. It flags anything that could cause a silent failure on the day, then asks you to confirm a short operator checklist.
  2. 2. Warnings are tiered. Critical items (burgundy) cover issues that will likely break playback: an Apple Music track not downloaded for offline use, Apple Music access not granted, a local file missing from the device, a segment with no playable moments, or a battery below 30% and not charging. Worth-checking items (lighter shade) are informational: a moment with no tracks.
  3. 3. The operator checklist asks you to confirm Airplane Mode (cellular devices only), Do Not Disturb, that your audio system is connected and tested, and battery if it's low. A Device Volume row shows the device volume: if it's muted, Go Live stays off until you turn it up. The Airplane row reads your device's state automatically and shows a Yes or No pill: there's nothing to tap. Do Not Disturb is a manual check: switch it on in Control Centre first, then tap the row to confirm.
  4. 4. On iPhone and iPad, if any Apple Music tracks aren't downloaded, tap Open Apple Music. It opens your playlists in Apple Music: open Wedding Player Downloads and tap the download arrow. When you come back to Wedding Player, the check refreshes automatically.
  5. 5. Go Live turns gold once every checklist row is confirmed and the device volume isn't muted. Warnings, such as an Apple Music track that isn't downloaded, don't block Go Live, so sort them out first. One tap hands you to Live Mode.

What is the airplane icon in Live Mode?
  1. 1. The Airplane icon shows whether Airplane Mode is on. When it's red, Airplane Mode is off and calls, texts, or system alerts could interrupt the music.
  2. 2. Tap the icon to open Settings, then switch Airplane Mode on yourself (iOS no longer allows apps to deep-link to that toggle). The indicator turns green once it's active.
  3. 3. Enable Airplane Mode before every event, ideally as part of the Ready to Go Live checks.

Can someone else control the music on the day?
  1. 1. Yes. Live Mode is designed exactly for this. Hand your device to your venue coordinator or a trusted friend once Live Mode is active.
  2. 2. The large-button interface is straightforward to use without any knowledge of how the app was set up.
  3. 3. Brief them beforehand: the big button starts each moment, and the same button fades it out and lines up the next one. Do a run-through together so they're confident.

How do I prepare for offline use on the day?
  1. 1. All local audio files work offline automatically. No action needed.
  2. 2. For Apple Music tracks (iOS): open Offline Readiness in Settings, or tap Go Live to run the Ready to Go Live check, and follow the instructions there to download every track and verify it's ready for offline playback.
  3. 3. Enable Airplane Mode on the day to block calls and notifications.
  4. 4. Charge your device fully the night before. Keep the app in the foreground and don't close it between moments.

Troubleshooting

No sound is playing
  1. 1. Check your device's physical volume buttons.
  2. 2. Check the device volume isn't muted (the Ready to Go Live check shows it).
  3. 3. If using Bluetooth or an external speaker, confirm it's connected and selected as the audio output.

A track won't play or shows as missing

iOS
  1. 1. For local files: the file may have been moved or deleted from the device. Remove it from the moment and re-import it.
  2. 2. For Apple Music tracks: check your subscription is active and the track is downloaded for offline use (see Offline Readiness in Settings).
  3. 3. If the file was in iCloud Drive and has been removed from your device, download it in the Files app first.
  4. 4. Try closing and reopening the app if the issue persists.

A track won't play or shows as missing

Android
  1. 1. The file may have been moved or deleted from your device. Remove it from the moment and re-import it.
  2. 2. Check the file format is supported: MP3, M4A, WAV, FLAC and OGG (Vorbis) files work. AIFF isn't supported on Android, so convert it to M4A or WAV first.
  3. 3. Try closing and reopening the app if the issue persists.

Volume levels are inconsistent between tracks

iOS
  1. 1. Wedding Player normalises volume automatically when you import a local file, bringing everything to a consistent level.
  2. 2. If a track still sounds noticeably louder or quieter, try removing and re-importing it.
  3. 3. On iOS, if Apple Music tracks vary in volume, check that Sound Check is enabled in Settings → Music on your iPhone.

Volume levels are inconsistent between tracks

Android
  1. 1. Wedding Player normalises volume automatically when you import a local file, bringing everything to a consistent level.
  2. 2. If a track still sounds noticeably louder or quieter, try removing and re-importing it.

A track has a padlock icon and won't play

iOS
  1. 1. A padlock means the file has DRM protection and can't play outside Apple's own apps.
  2. 2. This affects music purchased from the iTunes Store before 2009, when Apple used FairPlay copy protection.
  3. 3. Check your iTunes purchase history. Apple has upgraded many older purchases to DRM-free versions you can re-download at no cost.
  4. 4. Alternatively, if the song is on Apple Music, add it directly inside Wedding Player without any file management.

A file doesn't appear when I tap Add Files

iOS
  1. 1. The Files picker only shows files visible to the iOS Files app.
  2. 2. Make sure your file is in iCloud Drive, On My iPhone, or a connected cloud service like Dropbox or Google Drive (with their iOS apps installed).
  3. 3. If the file shows a cloud icon (not yet downloaded to the device), tap it once in the Files app to download it before importing.

A file doesn't appear when I tap Add Files

Android
  1. 1. The Files picker only shows files visible on your device.
  2. 2. Make sure your file is in on your device, or a connected cloud service like Dropbox or Google Drive.
  3. 3. If the file shows a cloud icon (not yet downloaded to the device), tap it once in the Files app to download it before importing.

Restore Purchases isn't working
  1. 1. Make sure you're signed in with the same account used for the original purchase.
  2. 2. Tap Restore Purchases in Settings → Account.
  3. 3. If it still doesn't work, contact support with your original purchase receipt.

Bought on the wrong iPhone?

iOS
  1. 1. Wedding Player has no account or sign-in. Your unlock belongs to the Apple ID that bought it. On another iPhone or iPad signed in to that same Apple ID, tap Restore Purchases. If the other device uses a different Apple ID, contact support.

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